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4. Patrolling

4. Patrolling

4.1  Patrol Teams

Editing Patrol Teams

Editing existing patrol teams does not change any of the data already saved in previous Patrol Logs

Creating A New Patrol Team

  1. To create a team go to LHS Menu > Patrols > Teams > Add a Patrol Team.

  2. Type in the name of your new patrol team and save.

Assigning Members to a new Patrol Team

  1. LHS Menu > Patrols > Teams > Click “Members” under Actions > Click Add Team Members

  2. Select or remove team members as appropriate and Save

  3. On the next screen click Continue to save your patrol team data

Multiple Positions in a Patrol Team

Avoid entering members in several positions (e.g. do not enter a member as both “First Aid Officer” and “Member”) as this will create extra entries in the Log.

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Award/Proficiency Requirements for Members in A Patrol Team

States are responsible for the setup of Award/Proficiency requirements for all positions in a patrol team. Some States enforce the Award/Proficiency requirement for specific positions and if it is enforced a member cannot be added to a specific position if they don’t meet the Award/Proficiency requirements.

For States that do not enforce the Award/Proficiency requirements Surfguard provides a warning if a member does not hold the appropriate Award/s or the Award is not proficient.

A No displays in the Team Member’s display. If a No displays next to any members name, the Club officer/administrator should do further investigation to determine why. They can do this by clicking Details of Patrol Positions and Awards at the bottom of the screen. This will show the required Awards for each patrol position, set by the State Centre.

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NEW FEATURE – Non-Proficient Member/s in Patrol Position – Email Notification

This new feature in Surfguard enables clubs to schedule an email notification that will be sent to the following:-

  • Lifesaving Officer Position in Surfguard

  • Education Officer Position in Surfguard

  • Patrol Captain/s listed in the Patrol Teams in Surfguard

Note: Individual Members will not be emailed.

To set up the notification in Surfguard go to Menu > Maintenance > Patrol Notifications Settings

4.2 Patrol Rosters                                              

To add patrol roster to a patrol team

  1. LHS Menu > Patrols > Teams > Find the team and click “Roster” under Actions

  1. Select dates that the patrol team has been rostered (you can filter this to only display weekend days)

  1. Select the times for each rostered date

  1. Click ‘Add’ and the patrol team’s roster will display on the right-hand side of the screen.

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4.3 Substitution Management (Patrol Swaps)

Club officers/administrators are able to manage Patrol Sub/Swaps in three sections of Surfguard:-

  1. Menu > Maintenance > Substitution Maintenance

  1. Menu > Patrols > Substitute Management

  1. LHS Menu > Patrols > Logs

For further information on Substitution Management Click Here

For further information on Substitution Maintenance Click Here